Polestar Meeting Group Inc.

Polestar is a Canadian owned and operated travel management company. In business since 1999, we have a proven track record in designing and executing exciting and cost effective international tours, educational conferences, effective business meetings, creative events, and performance-driven incentive programs. We set our standards high.


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Polestar’s planning services focus on:

  • Conferences, Meetings & Symposiums. We have many years of experience in planning successful events in Canada, the U.S., and internationally.
  • Travel Incentives. Basically tours for corporate groups, we have taken these guests to a wide range of interesting, exotic and exciting destinations. Combined with unique, private evening events, these incentives have proven to be unparalleled.
  • Special Events. Sometimes you don’t want to travel but to create a group event to celebrate a corporate anniversary, launch a new product, or thank your sales team for a job well done. We can make sure this happens, seamlessly, leaving guests with a positive memory.

At Polestar we have many years of practical experience – we know what works!


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Past Destinations

Polestar has arranged many successful events over the years to destinations near and far. We have planned, organized and taken groups to international destinations such as Hong Kong, Indonesia, Thailand, Argentina, Monaco, France, Spain, The Netherlands, and more.

But we also have vast personal travel experience to over 90 countries worldwide. These include most of Europe, Central Asia, the Middle East, North and South Africa, South America, Asia and South-East Asia, Australia….. The list is endless, but our bucket list is just as extensive.


Past Events

Polestar has organized many successful events over the years, from small board meetings in Toronto to major conferences overseas. The following is just a sample of some recent conferences and meetings managed by Polestar (attendance varied from 80 to over 1,000 people):

  • International Symposium on Diabetes & Nutrition, Toronto 2015
  • NEDIC, Toronto, bi-annual conferences 2015, 2013, 2011, 2009 and 2007
  • World Parking Symposium, bi-annual conferences - Tel Aviv 2014, Niagara 2011, The Netherlands 2009, U.S.A. 2007, Germany 2005, Toronto 2004
  • IAMM & CMTA Music Conferences, Toronto 2014
  • OMHARN Ryerson health conferences February 2012 & 2013
  • Promoting Health Equity Conference hosted by Ryerson University, Toronto, February 2011
  • Canadian Group Psychotherapy Association, Halifax, September 2010 (plus 3 previous conferences)
  • Canadian Quality Congress, Toronto, August 2010
  • Canadian Association of Physicists, University of Toronto, June 2010
  • Chubb Canada dealer meetings -– Niagara 2011, Florida 2010, Florida 2009, Florida 2008


What Our Clients Say:

“Both of our events managed by Polestar were overwhelming successes, not just from a financial point of view but also in organization and problem solving.”

“Polestar provides us with a very personalized, responsive and proactive service, leading to many successful meetings.”