PolestarV5

There are countless details and many hours of planning required to ensure a successful conference, meeting or event. Polestar provides the management expertise and is the link between you and the many suppliers that are instrumental in the organizing of your program. Polestar is available to assist with some or all of your conference needs so that you and your participants enjoy a successful event.

From concept to implementation and final reconciliation, Polestar provides a wide range of creative consulting and travel services.

These services include:

PLANNING:
• Destination and site selection
• Detailed program design and creative planning process
• Organization of all components
• Creation of a critical path

BUDGET CONTROL
• Cost estimates and detailed income and expense summaries
• Contract negotiation
• Post program reconciliation

REGISTRATION:
• Design of registration package and printed materials
• Registration of participants through use of computer registration management software and systems
• Confirmation to registrants
• On site registration
• Trust accounting for all registration fees

ACCOMMODATION:
• Recommendation of appropriate hotels and residences
• Negotiation of rates and contract details
• Preparation of rooming lists and control of room blocks

SPEAKER MANAGEMENT
• Liaison with speakers

TRAVEL ARRANGEMENTS & TRANSFERS
• Air, train, bus and limousine travel arrangements
• Detailed, individual itineraries
• Meet & greet services
• Individual or group transfers

SPONSORSHIP PROGRAMS
• Design, contact and follow-up with targeted potential sponsors

ON SITE STAFFING:
• Manage communications / hospitality desk
• Oversee all meeting components

OTHER SERVICES:
• Plus we can manage many other details such as promotion, tax implications

And much, much more ….